How We Run Your Club
As a non-profit organization and registered Alberta “Society”, the Calgary Dance Club is run by a group of enthusiastic and dedicated volunteers who are committed to creating and fostering a community of dancers. If you’d like to get involved, please send us a message at firstname.lastname@example.org for more information.
The club is registered as a non profit society under the Societies Act of Alberta. The club is governed by its members through an elected board who administer the club in accordance with Bylaws that are approved by the general membership in General Meetings.
Annual General Meeting
The Calgary Dance Club holds an Annual General Meeting (AGM) each year in November to review the previous year’s financial statements, and to address any challenges that may have come up during the year. All members are invited and encouraged to attend and contribute to the discussions and decision-making process.
Organizational Structure and Roles
The Calgary Dance Club is a non-profit organization, run by elected officials, who rely on a large team of volunteers to assist in different ways.
You, our club members, are the life-blood of The Calgary Dance Club. You help make the club run by attending classes, workshops, and dances, and engage with fellow club members over social media and in-person social events. We also encourage you to provide your input into the club by attending our Annual General Meeting and responding to surveys.
The Calgary Dance Club works with our own Dance Professionals (supported occasionally by other dance professionals) who put in great effort to establish and deliver a robust program of dance instruction and learning. Each week, our club professionals train instructors and teaching assistants in the material that you will see in your classes the following week. The material will be fine-tuned to meet respond to the needs of each individual class. You will also see our professionals at monthly dances, workshops, and our gala events, often inspiring us with performances, expertise, and enthusiasm.
Level 1 classes are taught by trained volunteer instructors. These instructors are trained by our Dance Professionals in the patterns to be taught as well as the technique. Levels 2 and higher are taught by our Professional Instructor.
In all classes taught by The Calgary Dance Club, you’ll find knowledgeable and enthusiastic volunteer teaching assistants ready to help you learn steps, master elements of technique, and encourage you on your dance journey. Their presence is a unique feature of our club, as they can help you with more personal attention, meaning you will likely learn faster and have more opportunities to refine the skills taught in each class.
Our teaching assistants spend several hours each week working with our club professionals, learning the material taught in the following week, in addition to taking their own classes and helping at the practice sessions.
Teaching assistants also attend intensive training sessions each August and must pass an audition and skill testing performance before we assign them to assist in class.
Running busy classes affordably and smoothly means that we also rely on volunteers as Administrative Teaching Assistants. These volunteers may play music for the classes, assist in setup, and attend to your administrative needs at the front desk.
The Executive is a dedicated team, committed to serving the greater good of the Club members. They are responsible for setting policy and ensuring that the Club operates in a professional manner. They do this through delegated projects and activities, attending regular monthly meetings, attending Club functions, and through administrative door duties at our classes.
President: The president is responsible for calling and chairing meetings, calling elections and by-elections, maintaining volunteer statistics, protecting Club assets, and is the principal contact between the Club, the dance professionals, maintain the Club database and others outside the club.
Vice President: The vice president is responsible for arranging for facilities where club events are held, acting as president when required, securing Club assets, organizing registrations, handling all matters related to the teaching assistants, and assisting with the Club database.
Treasurer: The treasurer is responsible for compiling financial statements and ensuring that financial liabilities are met, receiving and depositing funds, maintaining adequate accounting records, and preparing operating budgets.
Secretary: The secretary is responsible for recording the minutes of meetings, managing all written and electronic correspondence, telephone queries, maintaining Club policies, schedules, and manuals, and preparing mail outs and newsletters.
Promotional Director: The promotional director is responsible for promoting the club through advertising, organizing promotional dance teams and group or solo performances, communicating with the public, running the merchant discount program, and facilitating the annual survey.
Social Director: The social director is responsible for arranging and coordinating Club dances, arranging and coordinating volunteer functions, and coordinating TA practices and workshops.
Directors at Large: The four directors at large are responsible for assisting with music and equipment for events and demos, and for coordinating practice and workshop sessions and the supplies needed, as well as performing other duties as needed and assigned by the executive.
All of our Club Instructors, Teaching Assistants, and Administrative Assistants receive benefits in addition to in-depth dance training. If you are interested in becoming a Club volunteer, in any capacity, please contact us at email@example.com